The prospects of secretaries in office administeration and management (a case study of i.m.t enugu)

Thesis Overview

<p> </p><p><strong>INTRODUCTION</strong></p><p>1.1 &nbsp; &nbsp; BACKGbsp; BACKGROUND OF THE STUDY</p><p>The prospects of secretaries have been giving a lot of concerns to intending student of secretarial administration and many other segments of the society especially those in secretarial field.</p><p>The word secretary coined from letin word secretes’ which literally means a secret; this definition shows more or one of the function of secretary. (Okafor 1987).</p><p>Prospect on the other hand according to Oxford Advanced learner’s Dictionary of the English Language is defined as the chances of being successful.</p><p>Harding (1988) define secretary as someone holding a very responsible position with in an organization, who provide a full range of management support which cells upon variety of skills and ability that would not be pre-requisites of office generally.</p><p>Horny (1996) also defines a secretary as an employee in office who deals with correspondence keeps records, makes arrangement and appointment for a particular member of staff.</p><p>Ofuru (1997) sees secretaries as the image makers, who combine both official and one-official duties for overall success of their bosses as well as the organization where the work.</p><p>The &nbsp; American secretarial Association defines a secretary in the most acceptable way as an assistant to an executive, possessing mastery of office skills and ability to assume responsibility initiative, exercise judgement and makes decision with in the scope of his authority.</p><p>With the above definitions, in mind one can easily seen the need for a secretary in any organization or institution be it secondary or tertiary can not be over emphasized.</p><p>A secretary is a major comminuting link between the executive and his association the office staff and the public. He/she is the life wire of that organization.</p><p>As a result of this important linking position, a secretary can display vital roles in helping to create and maintain the smooth running of business organization </p><p>For a secretary to perform his/her to undergone some educational studies and obtain the basic office knowledge and skills Days are gone when any person that works in an office is being regarded as a secretary.</p><p>However, for one to quality as a secretary one must have taken courses in shorthand, typewriting, office practice and secretarial duties and must be computer literate for easy adaptation in morden office challenges. &nbsp; </p><p>A close look at some selected higher institution like the institute of management and technology Enugu, Federal polytechnic Oko, Anambra state, federal college of Education current problems and prospects of secretaries.</p><p>Some of these problems include the following:</p><p>1. &nbsp; &nbsp; poor placement of their sartorial staff</p><p>2. &nbsp; &nbsp; lack of good working environment</p><p>3. &nbsp; &nbsp; Lack of modern office equipment like computers printers modern electric typewriter etc.</p><p>4. &nbsp; &nbsp; Lack of attending external course or seminars or even in-house training.</p><p>5. &nbsp; &nbsp; In a situation where the above mentioned facilities are lacking the advancement of the secretaries both in academics and otherwise will be a mirage.</p><p><strong>THE INSTITUTE OF MANAGEMENT AND TECHNOLOGY I.M.T ENUGU. </strong></p><p>The institute of management and technology Enugu was established in the year 1972 and was known ass institute of public Administration then east central state (ECS) . it was later re-named institute of management and Technology in 1976 by then old Anambra state Government. The institution is now owned by Enugu state government after the creation of Enugu state form the old Anambra state. A survey shows that the institution has produced many and famous professional who have excelled in their endeavors.</p><p>Since its inception and it is still leading in academic in Nigeria as far as polytechnic education is concerned inspilt of all constraints </p><p>Various higher institutions these days have realized and on their stressed on the impact of modern technology on their secretaries.</p><p>The service of secretaries are utilized by various organization and institutions. Secretaries work directly with management of those organization as supporting staff and they help in realizing effectively the missios and objectives of the organizations.</p><p>In view of all these facts, the problems and prospects of the secretaries in these higher institutions are critically investigated in this study.</p><p>1.2 &nbsp; &nbsp; STATEMENT OF PROBLEM</p><p>The state of a secretary in the civil service has been a vexed issue for quite sometime. While some think of the secretary as a mere servant of the boss while others regard her as another boss. While she perform every work in her office her position is still relegated to the ground thus lead the research to investigate these factors that prospects secretaries in office administration and management.</p> <br><p></p>