Automation of departmental course allocation and time table

Thesis Overview

<p> </p><div><p>INTRODUCTION</p><p>1.0 &nbsp; &nbsp; &nbsp;Introduction</p><p>Over the years allocation of course &nbsp;their credit units &nbsp;and departmental timetable have been growing from one stage to another and similarly, the procedures and routine embarked &nbsp; on &nbsp;every semester coupled &nbsp;with the departmental growth compounded the problem of manual &nbsp;allocation of course &nbsp;their units and thereby delays the registration procedures because some students &nbsp;paying extra &nbsp;fee as payment that is demanded in addition to the usual charge for registering &nbsp;their &nbsp;course &nbsp;late, as late payment but computerization or &nbsp;automation of course their credit &nbsp;units allocation and departmental time provide the most effective reliable &nbsp;and quickest services required &nbsp;by the &nbsp;students. Basically, before &nbsp; the invention of computers, computation were &nbsp;done manually &nbsp;and in the case of the departmental course, their credit &nbsp;units and departmental timetable, it &nbsp;has caused accelerated progress especially &nbsp;the automation of department &nbsp;course &nbsp;their credit units and departmental time table. Computer technology has been accepted as an &nbsp;indispensable &nbsp;innovation in most &nbsp;fields of human endeavour &nbsp;in which departmental courses is not an exception.</p><p>Hence, the efficiency of an organization &nbsp;or establishment &nbsp;would be achieved &nbsp;if they embark on compute r-based &nbsp;system. However, using the computer based system in place of the manual system, a charge that is going on in Abia State Polytechnic course registration procedure. It will make the practical insinuation of high technology. This will enframe the time needed &nbsp;for processing of departmental course &nbsp;and attend to other subsequent information needed by the management system. The important of this researcher is so prominent with the current of processing the departmental course and suggest a complete efficient and reliable &nbsp;approach that will be of immense benefit &nbsp;to most higher institutions in general especially to the state polytechnic Aba.</p><p>Actually, this would go a long way to improve &nbsp;their &nbsp;service by exposing and creating awareness of &nbsp;computer applications.</p><p>1.1 &nbsp;Statement Of The Problem</p><p>Since &nbsp;established &nbsp;in &nbsp;1992, Abia State &nbsp;Polytechnic comprises of four schools among which is the school of &nbsp;science &nbsp;and Industrial Technology (SSIT which house &nbsp;the department of &nbsp;Computer Science and Statistics Department), &nbsp;the &nbsp;other schools have problems, One of which was late allocation of coursd and credit units &nbsp;to enable the students finish their registration process &nbsp;and &nbsp;have &nbsp;foresight of what the semester &nbsp;would &nbsp;look like. It was studied and discovered &nbsp;that automation of departmental course &nbsp;and the manual system &nbsp;of allocation course, their credit &nbsp;unit &nbsp;usually waste a lot of time and papa even pen can be reduced &nbsp;on the process of arranging it and also improve upon removing such problems. Below are some of the problems &nbsp;in this system.</p><p>1. &nbsp;It delays students registration process.</p><p>2. &nbsp;It results to high cost of data processing each semester.</p><p>3. &nbsp;it wastes much paper and make filling of &nbsp;form cumbersome</p><p>4. &nbsp;It delays &nbsp;other departmental duties that are also important</p><p>5. &nbsp;It results to inefficiency of course allocation.</p><p>Because of these set backs computer department i.e the case study has continued to &nbsp;leave activities untended to &nbsp;by the head of department because of volume &nbsp;of work &nbsp;left for him to do alone.</p><p>1.2 &nbsp; &nbsp; Objective of The Study</p><p>This project work has many aims and objectives to achieve, these aims are geared towards carrying investigations in the old course allocation &nbsp;method &nbsp;(manual) making us of computer department of Abia State &nbsp;Polytechnic, Aba &nbsp;as a cases study and giving a suggestions on how wtro improve staff under the department to the numerous students of the department.</p><p>Meanwhile, this wate-up would &nbsp;also among or include all</p><p>1. &nbsp;Designing a system that will be more interactive &nbsp;to &nbsp;students and lecturers.,</p><p>2. &nbsp;Provide an automatic system that will reduce the work load of staff &nbsp;especially the HODs</p><p>3. &nbsp;The research will also serve as a soure of information to students, lecturers and computer science researchers &nbsp;who would want to engage &nbsp;in such &nbsp;topic “The Automation of Departmental &nbsp;course their credit Unit &nbsp;Allocation and departmental time table.</p><p>4. &nbsp; Provide quicker &nbsp;and more efficient services &nbsp;(course allocation) using &nbsp;automated system (computer).</p><p>1.3 &nbsp;Significance Of The Study</p><p>Definitely, the complete implementation of this &nbsp; work will be introduced as a trend in the present method of allocating &nbsp;course their credit units and departmental time &nbsp;table, the change would &nbsp;in-doubt make &nbsp; the management &nbsp;and students happier, such changes &nbsp;envisage will &nbsp;include the following:</p><p>i. The high cost incurred &nbsp;by the management in buying of papers, ,pens, pencils, makers, measuring &nbsp;ruler &nbsp;etc &nbsp;, the clerical duties &nbsp;involves in course &nbsp;allocation and department &nbsp;time table will be reduced drastically &nbsp;because the hard &nbsp;disk, floppies, &nbsp;tape &nbsp;would be used &nbsp;instead of the above mentioned.</p><p>ii. The &nbsp;time involved in allocating and reallocating which normally results to delay will be reduced.</p><p>iii. Students would then utilize their &nbsp;time efficiently &nbsp;during the registration of course.</p><p>iv. Automated System would also serve as &nbsp;a &nbsp;reference &nbsp;file for the students and staff since the course, credit &nbsp; units time table and lectures in charge of all therefore then.</p><p>v. &nbsp;The researcher work &nbsp;is also &nbsp;significant &nbsp;because &nbsp;it is based on the award of Diploma &nbsp;in Computer Science &nbsp;to &nbsp;the researcher however, its significant can only be envisaged &nbsp;better when it is &nbsp;implemented, evaluate, and &nbsp;maintained &nbsp;to be running in the computer, such as in &nbsp;computer &nbsp;Science Department, from where other departments can &nbsp;follow.</p><p>1.4 &nbsp;Scope And &nbsp;Limitation Of The Study</p><p>This &nbsp;study is &nbsp;aimed at finding out &nbsp;how &nbsp;the use of automated system can help &nbsp;in course allocation in the computer science department of Abia state &nbsp;polytechnic, Aba.</p><p>The study covered only the department of computer science due to some &nbsp;limitations of the researcher to extend the research to other &nbsp;departments within the school of science &nbsp;and Industrial Technology (SSIT), let alone &nbsp;other school &nbsp;in the Institution, the constraints are as follows:</p><p>v Finance: Fund or running around for the data required &nbsp;was in short supply and consequently hindered further research.</p><p>v Time Constraints: Due to the required &nbsp;completion , time of this research work, it was not possible to extend the research to other departments.</p><p>v Complexity: Meanwhile extending the research to all department within institution would lead to completion &nbsp;and complication resulting to &nbsp;un liability of research.</p><p>v Cost: Feasibility cost conducting the research in all schools departments provide that it is not feasible for a single students &nbsp;(the researcher) to bear students can continue work &nbsp;on this research in future until &nbsp;implementation.</p><p>1.5 &nbsp; &nbsp; &nbsp;Background of The Course study</p><p>Abia &nbsp;state &nbsp;Polytechnic was &nbsp;established by ediet number &nbsp;of 8 of 1994 which &nbsp;has a &nbsp;retrospect effect from 2nd &nbsp;October 1992. its &nbsp;location is the former premises of Girls technical College (GTC) Aba, &nbsp;along Aba Owerri Road Umungasi, Aba, Abia &nbsp;State. The National Diploma &nbsp;Progammes commenced &nbsp;in 1994/1995 &nbsp;academic year &nbsp;while Higher national Diploma &nbsp;commence &nbsp;in 1999/2000 Academic year.</p><p>It’s administration made it possible for it to comprise of four schools, they are as &nbsp;follows:</p><p>1. &nbsp;School of General studies and continuing Education (SBMT)</p><p>2. &nbsp;School of Engineering Technology (SET)</p><p>3. &nbsp;School of science and Industrial Technology (SSIT)</p><p>The schools are made up of Departments, which offers various National diploma (ND), Higher National diploma (HND) and diploma programmes respectively. The case study department of computer Science, a sub of schools of science and Industrial Technology offers various course leading to National Diploma programme to its &nbsp;students. Hence, the case study is chosen so that any successful achievement records on this work (research) can easily be transferred to &nbsp;their departments within the institutions, the &nbsp;staff of the department comprise of the following.</p><p>i. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Direct of school (DOS)</p><p>ii. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Head of &nbsp; Department (HOD)</p><p>iii. &nbsp; &nbsp; &nbsp; &nbsp; Secretary</p><p>iv. &nbsp; &nbsp; &nbsp; &nbsp; Lecturers</p><p>v. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Chief Technologist</p><p>vi. &nbsp; &nbsp; &nbsp; &nbsp; Assistant technologist</p><p>vii. &nbsp; &nbsp; &nbsp; Laboratory &nbsp;Attendants</p><p>viii. &nbsp; &nbsp; Office &nbsp;Assistance (Messengers)</p><p>Request Complete Work Here</p></div><h3></h3><br> <br><p></p>