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Design and implimentation of web – based academic information system (webais) for nigerian universities
Design and implimentation of web – based academic information system (webais) for nigerian universities
Table Of Contents
- 1 DECLARATION…………………………………………………………………………………………….. iii CERTIFICATION …………………………………………………………………………………………………..iv DEDICATION…………………………………………………………………………………………………………v ACKNOWLEDGMENTS ………………………………………………………………………………………..vi ABSTRACT…………………………………………………………………………………………………………. vii TABLE OF CONTENTS………………………………………………………………………………………. viii LIST OF FIGURES ……………………………………………………………………………………………… xiii
Chapter ONE
INTRODUCTION
- GENERAL INTRODUCTION………………………………………………………..1
- 1.1Introduction………………………………………………………………………………………………..1
- 1.2Research Motivation and Goals …………………………………………………………………….2
- 1.3Research Question……………………………………………………………………………………….2
- 1.4Research Objectives …………………………………………………………………………………….3
- 1.5Methodology ………………………………………………………………………………………………3
- 1.6Contributions to Knowledge …………………………………………………………………………4
- 1.7Outline of Thesis …………………………………………………………………………………………5
Chapter TWO
LITERATURE REVIEW
- ……………………………………………………………….6
- 2.1Introduction………………………………………………………………………………………………..6 ix
- 2.2Related Work ……………………………………………………………………………………………..6
- 2.3Student Evaluation of Teaching (SET) …………………………………………………………10
- 2.4Modern IS Design ……………………………………………………………………………………..12 2.
- 4.1Information System……………………………………………………………………………..12 2.
- 4.2Computer-Supported Cooperative Work ………………………………………………..13 2.
- 4.3Usability…………………………………………………………………………………………….14 2.
- 4.4Database Design …………………………………………………………………………………15
- 2.5Summary ………………………………………………………………………………………………….17
Chapter THREE
SYSTEM DESIGN AND IMPLEMENTATION
- DESIGN OF WeBAIS………………………………………………………………18
- 3.1Introduction………………………………………………………………………………………………18
- 3.2Students: WeBAIS-graduate and WeBAIS-undergraduate ……………………………..20
- 3.3WeBAIS-graduate Specific Functionality……………………………………………………..21 3.
- 3.1Graduate Admissions…………………………………………………………………………..22
- 3.4WeBAIS-undergraduate Specific Functionality …………………………………………….23 3.
- 4.1Student Admission Module ………………………………………………………………….23 3.
- 4.2Student Registration Module ………………………………………………………………..23 3.
- 4.3Student Result Checking Module ………………………………………………………….24 3.
- 4.4Student Evaluation of Teaching (Questionnaire) (SET)……………………………24
- 3.5Faculty (WeBAIS-faculty) ………………………………………………………………………….24 x
- 3.6Department Programs and Processes: WeBAIS-department ……………………………25
- 3.7Staff: WeBAIS – Staff ……………………………………………………………………………….25 3.
- 7.1Staff Module ………………………………………………………………………………………25 3.
- 7.2Level Coordinator (Course Advisor) Module………………………………………….26 3.
- 7.3Departmental Examination Officer Module ……………………………………………26 3.
- 7.4Head of Department Module ………………………………………………………………..26
- 3.8Summary ………………………………………………………………………………………………….27
Chapter FOUR
SYSTEM TESTING AND EVALUATION
- IMPLEMENTATION OF WeBAIS……………………………………………..28
- 4.1Introduction………………………………………………………………………………………………28
- 4.2System Design…………………………………………………………………………………………..29
- 4.3System Architecture …………………………………………………………………………………..29
- 4.4Application Architecture…………………………………………………………………………….31
- 4.5System Design (Data Flow Diagram – (DFD))………………………………………………36 4.
- 5.1Difference with Flowcharts ………………………………………………………………….37
- 4.6Web Interface Design…………………………………………………………………………………38
- 4.7Database Design………………………………………………………………………………………..39 4.
- 7.1User Role Database Structure ……………………………………………………………….40 4.
- 7.2Content Management DB Structure……………………………………………………….41 4.
- 7.3SET – Database Structure …………………………………………………………………….42 xi
- 4.8Code Design……………………………………………………………………………………………..43 4.
- 8.1Web Utility Classes …………………………………………………………………………….43 4.
- 8.2Authentication Related Classes …………………………………………………………….45 4.
- 8.3Data Object Related Classes …………………………………………………………………46 4.
- 8.4Tool Related Classes……………………………………………………………………………46 4.
- 8.5Summary……………………………………………………………………………………………47
- 4.9System Security…………………………………………………………………………………………47 4.
- 9.1Authentication…………………………………………………………………………………….48 4.
- 9.2Authorization ……………………………………………………………………………………..50 4.
- 9.3Encryption and Decryption…………………………………………………………………..51
- 4.10Summary ………………………………………………………………………………………………….52
Chapter FIVE
SUMMARY, CONCLUSION AND RECOMMENDATIONS
- DEPLOYMENT and APPRAISAL ……………………………………………53
- 5.1Introduction……………………………………………………………………………………………..53
- 5.2WeBAIS Implementation Status……………………………………………………………….53 5.
- 2.1WeBAIS Deployment Requirements………………………………………………..56
- 5.3Deployment …………………………………………………………………………………………….57 5.
- 3.1Questionnaire design ………………………………………………………………………..57 5.
- 3.2Results Presentation and Analysis…………………………………………………….58
- 5.4Summary…………………………………………………………………………………………………64 xii
Thesis Abstract
A common challenge faced by universities is effective management of large amounts of
data that are encountered in day-to-day operations. Access to these data requires various
privileges and restrictions to cater for the various user categories. Traditional paper-based
approach to managing these data, as practiced in many Nigerian universities, is costly,
error-prone and ineffective. Existing solutions to this problem, where they exist, are ad hoc
or not comprehensive. In this thesis, we developed a web-based information (WeBAIS)
capable of managing large bodies of data effectively for Nigerian universities. Evaluation
feedback of WeBAIS received from the two pilot universities where it was deployed
showed that WeBAIS met its design objectives. We believe WeBAIS will receive further
favorable assessment as further research is conducted to polish its other modules.
Thesis Overview
<p> GENERAL INTRODUCTION<br>This chapter discusses the introductory part of the thesis which includes background of the<br>study, research motivations and goals, the research questions the thesis attempts to answer,<br>the methodology used to answer those questions and finally the summary of the thesis<br>contribution to knowledge.<br>1.1 Introduction<br>A major challenge faced by university academics is the effective management of large<br>amounts and various types of data that are encountered in day-to-day operation, ranging<br>from personal data to varied types of documents. The data have various access privileges<br>and restrictions and will be input by a variety of sources, ranging from individuals<br>themselves (e.g., a current student or applicant submits a resume), to a member of the<br>faculty to a member of the departmental administration (e.g., Head of Department who<br>manages the affairs of the Department), to automatic uploading of transcripts or test scores<br>for an applicant. Automatically generated statistics regarding this information will be used<br>by many different stakeholders, both inside and outside the department. Traditional paperbased<br>operation is not only costly but also ineffective.<br>We designed and implemented a Web-Based Academic Information System(WeBAIS), to<br>effectively manage school information. The design of the overall system follows the<br>guidelines from the Design Science for Information System (Hevner A., et al, 2004)and<br>benefits from the study in Computer-Supported Co-operative Work (CSCW) (Grundin,<br>Computer Supported Cooperative Work History and Focus, 2005). To increase the usability<br>2<br>of our system, we followed Computer-Human Interaction (The Apache Software, 2007)<br>and Iterative Design guidelines (Denning, 1997).<br>1.2 Research Motivation and Goals<br>The greatest challenge of today’s information system design is to provide users with the<br>required functionality needed for the organization which, in many cases, happens not to be<br>possible or requires huge resources including money, time and highly skilled personnel.<br>Information systems of many Nigerian Universities suffer from some of the following<br>challenges:<br>a. Ineffective management of the large amounts and different types of data<br>b. Inability to cater for different user categories with various access privileges and<br>restrictions<br>c. Lack of related components that need to be integrated together such as registration<br>and academics.<br>d. Lack of robust, portable and extensible components that support efficient data<br>management.<br>The objective of the research in this thesis is to develop a robust information system with a<br>single integrated data store that overcomes these limitations and more.<br>1.3 Research Question<br>The study is set up to answer the following question:<br>3<br>Can an information system be developed for Nigerian Universities that is robust, portable,<br>extensible and user-friendly?<br>1.4 Research Objectives<br>The objectives of the research undertaken in this thesis is to design and implement a webbased<br>academic information system (WeBAIS) that<br>a. is robust, portable and user-friendly<br>b. makes it easier for stakeholders (managers, staff and students) to carry out their<br>normal activities<br>c. improves efficiency of delivering university services<br>d. includes a student evaluation of teaching (SET) module for improving the learning<br>process<br>1.5 Methodology<br>The following are the proposed steps needed for the realization of this research work.<br>a. Literature review to determine best practice in modern information system design<br>b. Develop the architecture of the proposed WeBAIS system<br>c. Implement the WeBAIS system<br>d. Deploy WeBAIS in pilot universities<br>e. Collect feedback from WeBAIS users<br>f. Analyze user-feedback against WeBAIS objectives<br>4<br>1.6 Contributions to Knowledge<br>The main contribution of this work is the design and implementation of a university<br>information system that significantly improves efficiency of a university’s daily operations.<br>The application has been tested over a list of more than ten thousand (10,000)<br>undergraduate students from various departments and faculties for three academic sessions.<br>It also captures the list of all members of staff both academic and non-academic staff of<br>Kano University of Science and Technology, Wudil, and North-West University, Kano.<br>WeBAIS significantly improves the efficiency for many daily university operations. For<br>example, the traditional paper-based graduate program application involves a sequence of<br>procedures: paper submission of all materials to be sorted and collated into paper – based<br>folders, which are passed sequentially from admissions chair to faculty members to review.<br>The average processing time is several months. Identifying high priority applicants was<br>difficult and often results in losing good ones. With the help of WeBAIS, we are able to<br>electronically submit almost all application materials from applicants, references,<br>admission related documents and perform automatic importing of test scores,<br>undergraduate institution, etc. As a result, an application can be reviewed by all faculty<br>members immediately and decisions can be made in days, making it easy to identify<br>excellent applicants.<br>We can now do many things with WeBAIS that we could not do before. First, WeBAIS<br>makes information sharing possible and convenient, e.g., in undergraduate/graduate<br>admission, HODs’ of the faculty members are able to view any application and<br>recommend; Admission Committee Chairman/Member is able to view and grant admission<br>5<br>to applicants. Second, generating statistics is very easy in WeBAIS while it required much<br>bookkeeping and manual processing before.<br>In WeBAIS, we designed and implemented a set of web utility classes. These classes are<br>general, self-contained, and greatly increase the reusability and maintainability of our code.<br>By building on top of the web utility classes, the development of WeBAIS application<br>becomes relatively easy. Furthermore, the web utility classes can be used for other web<br>applications. We plan to make them open source software in the future.<br>Although WeBAIS is an information management system for the university (KUST –<br>Wudil as case study), it can easily be configured to be used by Colleges, Monotechnics,<br>Polytechnics and the like. WeBAIS can be extended to support other services apart from<br>academic system such as administrative system of a university. So far, WeBAIS has<br>generated a lot of interest in KUST and North-West Universities, encouraging further<br>research of the application.<br>1.7 Outline of Thesis<br>Chapter II describes related work from different fields that are used to inform the design of<br>WebAIS. Chapter III presents the definition of requirements and functionality of our<br>system, WeBAIS. Chapter IV presents the design of the system. Chapter V describes the<br>deployment, user appraisal and results implementation status for our system. We conclude<br>in Chapter VI. <br></p>Blazingprojects Mobile App
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